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8 Best Webinar Software (2021)

best webinar software

Covid-19 did a great deal of harm to businesses around the globe. But the pinning in the wall was a blessing in disguise.

Many people had to work from home, making it impossible to conduct in-person presentations and meetings.

As a result, webinars have skyrocketed in the last few months. This has allowed marketers to strengthen their sales funnels and land more leads.

According to GoodFirms, 46.5% of businesses increased webinars after the outbreak while 11.8% started to use webinars for the first time.

Source: GoodFirms

An excellent example is the ON24 webinars which jumped by over 330% since the pandemic struck.

You know what? Let’s dive right in.

How Does the Best Webinar Software Look Like?

In general, a webinar tool allows you to host live events and run smoothly without a hitch.

On the flip side, the best webinar software should go further by making your presentations lively and exciting so your attendees stay to the end.

Plus, it should have the right marketing arsenals to capture the leads you’re targeting at the end of the presentation.

This is how Lewis Howes made over $6,300 in sales in an hour-long webinar with 150 attendees.

When doing your research, ask the following questions:

  • Does it allow multiple presenters?

  • Can it send reminder emails to the registrants?

  • Does it have more features like handouts, live webinars, or both?

  • You want to build a personal brand and get known in a niche.

To make your deciding process easy, I’ll recommend eight of the best webinar software you can try out today.

1. Demio (Starts at $34/month)

The best overall

My first pick webinar software you can consider is Demio. The tool is encompassed with powerful marketing tools. It’s also the most modern tool that has kept up with the digital transformation.

The most significant feature that most people love is its ability to offer both live and automated on-demand webinars. As a result, Demio would best fit a marketer who wants a dedicated tool that generates leads quickly.

It doesn’t have a clunky interface with disregarding customer service. Setting up your webinar is fast. Your attendees don’t have to download anything. Entering or starting a webinar is one-click away.

Key Demio Features

  • Brand registration page to keep things consistent with your business brand.

  • Chats, handouts, polls, and waiting room experience.

  • Replay your webinars to build your email list.

  • Integrate with other tools like ActiveCampaign, Convertkit, Aweber, and drip.

PRO

  • It’s simple. Very easy to set up and use.

  • Has a responsive customer care team.

  • Automated emails to remind everyone on your email list to attend the event.

  • You can send out the webinar recordings to registrants when the event is over.

  • Massive discounts from time to time.

CONS

  • Quite expensive if you’re holding a webinar with more than 150 attendees.

Demio Pricing

Demio gives you a 14-day trial to test it before deciding on any of the following three plans.

  • Starter plan – Costs $34/month with room to 50 attendants.
  • Growth Plan – Costs $69/month with not more than 150 attendants for a live event.
  • Business plan – Costs $163/month with a 500-attendee room.

2. Livestorm (Free to $99/month)

Premium Webinar Software

Livestorm is the best option if you regularly host product demos, technical sales topics webinars, or training sessions. And like Demio, you can run live, on-demand, and automated webinars.

It’s quite different from other webinar software because it doesn’t have plugins, downloads or add-ons.  As a result, you can get sessions up and running in a few minutes.

It can work on any browser while not restricting the size of the webinar. Besides, you can access it from any device like tablets, PCs, or smartphones. One cool thing to note is that the tool can be integrated with up to 1500 apps. Here is the list.

Key Demio Features

  • High level of automation with webinar sequences.

  • Access to highly adaptable webinar themes.

  • Analyze and integrate video meetings.

  • Responsive multi-language customer support team.

  • Unlimited recording storage.

PRO

  • You can invite teammates to collaborate when building presentations.

  • Easily invite moderators and attendees to join the host screen.

  • Integrate the software with your best marketing tools.

  • The free plan comes with essential features you won’t easily get in other software.

  • You can display in-webinar CTAs to make your audience take action.

CONS

  • LiveStorm is a browser software, meaning that it’s susceptible to internet connection downtimes.

LiveStorm Pricing

  • Basic plan: Free plan with limited features like having only ten registrants per webinar.
  • Webinar Premium: The plan costs 99 dollars with a 100-attendance room. An additional 150 attendants will cost you 89 pounds more.:
  • Enterprise: The plan has all the custom packages with additional services, including wire transfer payments and premium training with a LiveStorm expert. For pricing, visit the site as it doesn’t have a specific price.

3. WebinarNinja (Starts at $39/month)

The Most Popular

Big names like Appsumo, the seven-day webinar master John-Lee Dumas, Pritnful, and Bare Metrics use WebinarNinja.

These big names don’t trust it for no reason. WebinarNinja is a “sensei” in creating powerful Webinars that convert attendees into die-hard fans and repetitive buyers.

Of course, this will only happen if you know how to create effective webinars. But it becomes more comfortable with the tool’s help.

WebinarNinja is well-designed with compelling features to make your webinar creation as seamless as possible.

It allows you to create four types of webinars, including live, automated, hybrids, and series webinars at a very pocket-friendly price.

WebinarNinja Key Features

  • Built-in the email notification.

  • Numerous integrations with over 1000 apps in Zapier.

  • Variety of landing page options to choose from.

  • Analytics reports for your webinar performance.

  • Insert a video during a live webinar at any time.

  • Create custom registration and “thank you” pages that convert.

PRO

  • An enormous list of marketing tools to get more sales.

  • Easily invite moderators and attendees to join the host screen.The software is cloud-based; hence no need to download any software to your PC or phone.

  • You can either have one or multiple presenters.

CONS

  • It takes a bit longer to upload large presentations.

  • Customer service is a bit low when attending to issues.

WebinarNinja Pricing

WebinarNinja offers a free 14-day trial for all plans. This gives you some room to mingle around with it before deciding.

  • Starter plan -This is the most popular, goes for $39, can host 100 registrants. 
  • Pro plan – costs $79/month with 300 maximum attendees. 
  • Plus plan – Goes for $129/month and can gold 500 registrants with unlimited recorded webinars.
  • Power plan – This is a bit expensive at $199/month. It can hold up to 1000 live webinar attendees.

4. WebinarJam (Starts at $499 per year)

Best for Big Enterprises

WebinarJam is fantastic for two reasons:

  • It comes with a live chat feature to communicate with the attendees on your webinar.

  • You can create pop-ups with call-to-actions during live webinars.

In my opinion, it would make a good option when launching a product. Why? You want all the bells and whistles to launch your product with rocket thrust.

Besides, the software is suitable for non-techies. Setting up and running a webinar is a quick process. Plus, it’s compatible with most web browsers, thanks to the latest technology like HLS and WebRTC.

WebinarJam Key Features

  • Automatically records your live broadcast into a video file.

  • Ability to bring people from your audience onto your virtual stage.

  • Has a built-in autoresponder.

  • Library of templates to design your pages

  • Full email and short message service system

  • You can incorporate surveys and polls in your webinar.

PRO

  • Very easy to use. You can set it up in 60 seconds.

  • You can push it to Youtube or Facebook live.

  • Has the ability to turn an attendee into a presenter temporarily.

  • Very affordable when you compare with the number of attendants per plan.

CONS

  • It doesn’t have the best customer service out there.

  • You can’t create automated on-demand webinars.

  • It lacks third-party AV tools which might not be pleasant with big companies.

WebinarJam Pricing

WebinarJam pricing comes in three plans charged yearly.

  • Basic plan – $499 per year and allows up to 500 attendees with two presenters.
  • Professional plan – $699/year and can accommodate 2000 registrants in one webinar sitting.
  • Enterprise plan –  $999/year and can accommodate 5000 people.

5. Everwebinar (Starts at $199, paid thrice per year)

Best for Automated Webinars

No doubt that Everwebinar is a popular webinar software. It’s powerful and the first solution for evergreen or automated webinars.

The tool is a sister to WebinarJam but is sold separately or in a bundle. Check out this article to get the differences between WebinarJam and EverWebinar.

The main distinction is that WebinarJam is for live webinars while Everwebinar is for automated webinars.

Still, you can integrate the two tools by recording a live webinar using webinarJam. You then send the recording to Everwebinar which will turn it into an automated webinar. This makes it easy to use over and over again.

Everwebinar Key Features

  • Performance stats in real-time.

  • Swapping between Everwebianr and Webinar jam is a one-click process.

  • You can select time zones and specific days of the week.

  • It offers templates and points.

PRO

  • Purchasing the software gives you access to webinar university which is an in-depth guide on how to produce the most effective webinars.

  • Has a robust statistic option.

CONS

  • Data reporting are weak

  • Page templates aren’t attractive.

EverWebinar Pricing

Everwebinar pricing is very different from other webinar software.

  • Installment plan – Goes for $199, which you pay thrice per year. 
  • The annual plan – costs $499 per year
  • Biennial plan – $799 for two years.

6. Zoom (Free to 14.99/month)

The Cheapest Webinar Software

Zoom has been with us since 2011, but Covid-19 took it to the limelight. According to their founder, the software had more than 300 million daily participants in April 2020.

The popularity and rapid growth lie in its ease of use. People love webinar software they can onboard swiftly. Plus, Zoom has a user-friendly interface and is very intuitive.

It performs various duties like holding webinars, screen sharing, file sharing, and cross-platform messaging. Zoom offers excellent video conferencing abilities, thanks to the HD audio and video options.

The most fantastic feature is the ability to host a meeting and keep the back of every session in the cloud to access at a later date.

The ability to allow private and public chat is really called for. You won’t have to interrupt the speaker mid-air.

Zoom Key Features

  • You can hold a meeting of up to 100 participants for 40 minutes for free.

  • It allows you to customize and brand your email registration platform.

  • Has desktop and app sharing options

  • The dashboard is easy to navigate.

  • You get reports on attendees, registrants, Q&A, and follow-up.

PRO

  • It’s very affordable.

  • Has a very easy to use dashboard.

  • The service team offers practical and speedy customer support.

  • Zoom is compatible with Google calendar.

CONS

  • The quality of the video could be improved.

  • It’s not browser-based. You must download the zoom app.

Zoom Pricing

Zoom has four pricing plans. 

  • Free plan – This is kind of awesome as you can hold unlimited meetings (only up to 40-minutes) with 100 people for free.
  • Pro plan – It accommodates a similar number of people in the free plan with unlimited group meetings. You also get 1GB cloud recording. It goes for $149.90/year.
  • Business plan – It’s the best option for small and medium-sized businesses, costs $199.90/annual, and can host 300 attendees. 
  • Zoom untied plan – Costs $350 annually. It comes with both phone and meeting options. It can host unlimited meetings of up to 300 people in one sitting.

7. GetResponse (Starts at $15/month)

Best Customer Care Support

Source: GetResponse

GetResponse isn’t a well-known webinar tool. Most people know it as an email marketing tool or funnel builder.

However, it still keeps up with the top dogs and offers you robust audio and video connectivity, which is the most important for your webinar.

The collaboration makes it the right tool if you want to get different marketing services in one provider. Usually, having your email lists, analytics, webinars, and data in one platform is not only a good idea but also a cheaper one.

GetResponse Key Features

  • Chat and text feature to engage your audience.

  • Offers real-time analytics.

  • Built-in A/B testing.

  • Panel discussion mode with up to 10 attendees.

  • It has an app specifically for the webinar.

PRO

  • Responsive customer care support team.

  • Relatively affordable.

  • Has presentation tools for live webinars.

  • Offers have a scarcity timer and a fully customizable CTA button.

  • You can run on-demand webinars with the pro-plan.

CONS

  • Some live webinars features appear clunky on mobile devices.

GetResponse Pricing

GetResponse comes in four pricing plans with a 30-day free trial for the first three plans. 

  • Basic plan – Goes for $15/month. The
  • Plus plan – Costs $49/month with advanced features like five sales and webinar funnels
  • Professional plan – costs $99 and can accommodate up to 300 registrants.
  • GetReponse Max – Can accommodate 500 attendees in a single webinar. They don’t have exact pricing for this plan as it offers advanced features. Reach out to their team to get a quote.

8. ClickMeeting (Free to $25/month)

Easiest to Set Up

ClickMeeting is one of the most affordable webinar software. That doesn’t mean it is a crappy software with a clunky interface. It comes with all the essential features you’d need in a webinar software.

The standard features include webinar recordings, screen sharing, audience engagement options, and payment integrations.

It also has a user-friendly interface that makes it quick and straightforward to set up your webinars.

ClickMeeting is the best software to use as a small start-up or medium-sized business due to the ease of use and affordable price.

Setting it up is quick. It also provides robust analytic features about your past webinar. You can leverage this data to create a better webinar the next time.

ClickMeeting Key Features

  • Interactive sessions using the chat options.

  • You can connect to YouTube and Facebook.

  • Multiple presenters can present with HD.

  • It’s all browser-based.

PRO

  • Easy and quick setup process.

  • An improved sharing option.

  • Chat message translation for different languages.

  • Has templates that accommodate different businesses.

CONS

  • You can’t schedule recurring meetings.

ClickMeeting Pricing

Unlike other webinar tools, Clickmeeting pricing is based on the number of audiences attending your webinar.

This means that it doesn’t have specific pricing. This pricing system’s advantage is that you won’t be charged a high amount for holding a webinar with fewer registrants than the actual number you expected.

Best Webinar Software FAQs

How do webinars work?

Most webinars are free to attend and are conducted entirely on the web. Attendees will register before the meeting. They’ll be sent a unique joining link via email, which they’ll use to attend the virtual webinar.

What are the benefits of holding webinars for my business?

Webinars are the most effective way to generate content for your business’ online presence. By this, you become an authority in your niche and generate leads and sales in return.

Can an Instructor see you in a webinar?

The presenter doesn’t see you in default mode. But he/she can invite you to get on the camera where you can have a little Q and A session.

How do I host a live webinar for free?

The only way to do free webinars is by using free trials. Good thing that most software have 14-30 day free trials. Zoom is the best software to do this as it gives you a free 40-minute live webinar with up to 100 attendants.

How long should a webinar last?

Typically, a live webinar lasts for approximately 45 minutes. Other webinars can last up to 60 minutes or even two hours. It depends on the type of presentation.

Bottom Line

These software are user friendly and easy to set up and run. The ball is in your court now.

But remember to check the tool’s efficiency and if it’s compatible with your objectives, functions, and the budget you had in mind.

Have you ever hosted a webinar or do you plan on doing so? Tell us in the comments below

6 Comment(s)

  1. Avatar
    Boniface Kisina
    January 16, 2021

    Congratulations, Martin, for compiling such an informative piece.

    1. Martin Angila
      Martin Angila
      January 16, 2021

      Thank you Boniface.

  2. Avatar
    zortilo nrel
    March 18, 2021

    Perfectly pent subject matter, Really enjoyed looking through.

    1. Martin Angila
      Martin Angila
      March 18, 2021

      Welcome Zortilo.

  3. Avatar
    thuê địa điểm tổ chức sự kiện nhỏ
    May 23, 2021

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  4. Avatar
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    June 13, 2021

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