How to Host a Live Webinar for Free? (in 2021)

live webinar for free

Do you know that you can host a live webinar for free? Yep, it’s possible.

With the right software, you can host and conduct a live meeting or event without incurring any cost.

A live webinar is an event, presentation, or meeting held online. It’s hosted by a company or organization to be broadcasted to the audience attending the webinar via phones or computers in remote locations and in real-time.

Interesting Stats on Live Webinars

Today, the use of live webinars has become an essential part of businesses’ operations. They make it possible to conduct business meetings if the participants are not in one geographical location.

Many people have also started using live webinars for other purposes like learning and tutoring. All these activities and needs have made the use of live webinars popular among people.

More than any other professionals, marketers have thrown themselves into hosting live webinars with the target of increasing their leads.

A study by the Content Marketing Institute records that 61% of marketers use webinars as their primary content marketing strategy.

This is due to the fact that 20% – 40% of webinar attendees turn into qualified leads. It’s a powerful marketing solution because, on average, a webinar receives over 260 attendees.

With the right software and best practices, you’re certain to make a few dollars by the end of your webinar.

So, are these stats practical in real life or just numerical numbers to pique your interest? Actually More and more people are getting success through webinars.

An example is Steve Chou from mywifequiteherjob. He’s a blogger and accomplished e-commerce entrepreneur with a lot of programs.

Just like you right now, he was quite skeptical of hosting live webinars for three reasons:

  • Holding live webinars isn’t a scalable practice.

  • A Webinar software is costly and you get charged a recurring monthly fee.

  • A Webinar software is only used occasionally.

But things changed when he found a free webinar software. He decided to try it out and quickly gathered 800 attendees from his mailing list.

He got an additional 520 attendees from social media. At the end of the 1.5-hour live workshop, Steve had made over $60,000. The exciting part is that it cost him nothing.

Now let’s discuss the steps you should follow to host a live webinar for free successfully.

1. Choose the Perfect Software for You

After this short success story, you must be wondering which is the best free webinar hosting software. Well, worry no more.

Stay tuned. We’ll look at three of the best free webinar hosting platforms that won’t cost you a dime. (You all know the last one!)

A couple of questions can help you ease the mental torture of choosing the perfect software that suits your needs. The first one is asking yourself how you wish to organize your webinar, and the second one is how you plan on using it.

If you plan on creating a highly interactive session, choose software with features that allow you to interact and engage with the audience. You should also select a platform that is easy to use for both the host and the audience.

I. FreeConferenceCall

FreeConference Call is a free webinar platform that allows you to conduct your webinar in real-time and host up to 1,000 attendees. The platform is browser-based and is compatible with both Android mobile and Mac Apple devices.

It has a compatibility feature that you can use with both types of devices, making it ideal for communication.

You can host meetings with guests who do not use the same live webinar platform that your business, company, or organization.

  • Offers a storage size of 1GB with HD video and audio.

  • Allows users to host an unlimited number of webinar meetings and events.

  • Uses one-click recording.

  • Has file and screen sharing, and live-chat messaging options.

  • Has remote desktop control and a live chat messenger feature.

The downside of this free webinar software is that it doesn’t offer many features incorporated in other paid platforms. Also, users can’t broadcast the webinars they have pre-recorded.

II. Zoom

Zoom has become a household name in webinars. Thanks to the covid-19 pandemic, the company grew 30-fold. At its peak in April 2020, the company had more than 300 million daily virtual meetings.

While it’s a paid webinar software, the free version is good enough to host free webinars of 100 participants for 40 minutes.

It’s also very affordable, which might be the perfect option if you’re working on a budget. Below are some of Zoom’s features.

  • You can expand the sessions up to 500 interactive participants or 10,000 viewers when hosting live webinars.

  • Comes with an app for mobile devices.

  • The presenter can share their applications or their whole desktops.

  • Has dynamic voice detection with the primary camera toggling to the active speaker.

III. YouTube Live

Youtube is no longer the place to watch funny videos when bored. This new feature makes it possible to host your live webinars for free and even publish them for future attendees.

In fact, YouTube Live is so popular that some premium webinar tools use it in the background.

Facebook live is also another good option, but it doesn’t offer as many features as YouTube live.

To host a live webinar on YouTube, you’ll just need a YouTube account and your website. You’ll also need email marketing software to communicate with your audience. The process isn’t technical. Here is a clear step-by-step guide on how to host Youtube live for free.

  • You can allow in-stream ads on live webinars as a monetization strategy.

  • Livechat moderation for high traffic events.

  • Does not limit the number of attendees and webinar time.

  • Ability to create highlight clips.

2. Create a Presenter

We all know that you can’t host a webinar without having a presenter. Well, who is going to talk to your audience if you don’t have a presenter? Make sure that you create a presenter’s profile with an impressive bio (You, in case you didn’t realise) .

Many live webinar platforms have the option of creating at least one presenter profile. They have pages that allow you to fill out their information like bio, profile picture, and contact information.

Once you fill out this information, you then save it for your live webinar’s presenter profile. Always ensure that your profile’s short bio is convincing and compelling enough to attract people.

3. Schedule a Webinar

After creating a presenter, you should then create a schedule for your webinar. Here, information is crucial for the success of your webinar.

In your webinar, you should include the name, time, and date. It is best to be careful when selecting these because

your webinar’s title sells your webinar to your potential customers.

The date-time factor allows you to conveniently reach your target audience, especially when dealing with an international platform. Finally, you should have a theme or agenda that your webinar revolves around.

The theme helps your audience to relate to you and get an idea of what to expect.

4. Invite Participants

We say “live webinars” because the webinar must have actual attendees watching you in real-time. A webinar without participants is just a recording.

Unless you intend to distribute the recording later, your webinar is worthless. Luckily, it’s possible to invite people to participate in a webinar.

All you require is your target participant’s email address. You’ll then paste it into a sharing text field in your webinar and then send it to them. They will receive notifications via email with a link redirecting them to it.

You can upload a list of your target participant’s emails using a CSV format file to your webinar’s system for multiple invites. The software will automatically send the invites.

5. Create a Registration Form

Depending on the webinar software you’re using, you can either enable or create your webinar registration form.

Some webinar software even allow you to customize an already existing registration form to suit your needs.

A webinar registration form will enable you to gather your participants’ information before they gain access to your webinar.

It is an excellent method for acquiring information about your participants’ characteristics and interests.

6. Create a Survey

Even though creating a survey is optional, especially if your webinar software allows it, having one is essential.

A survey will enable you to collect individualized feelings from your target audience. You can choose questions fitted to your audience and webinar.

You then use the information you acquired to shape your webinar to your audience. Besides, surveys and pools allow your audience to feel welcome to share their ideas and opinions. It will help promote your webinar and bring more success to it.

Now that you know the exact steps to take when hosting your live webinar, let’s check out the best free webinar software you can use today.

Note: that these are my recommendations after doing extensive research and getting customer reviews.


Hosting live webinars shouldn’t be expensive. It only gets so when you need more sophisticated software with heavy features.

But if you need something simple with less intricacy, don’t shy away from using some of our tips. Trust me, it will save you a lot of money! Tell us in the comments below which one is your favorite.

Write a comment